![]() Be clear about what you want to achieve and how much time you have available for the site visit. If you expect a custom built menu from the chef, schedule a lunch site visit with your top contenders to see the talent and creativity of the executive chef.Ĭonvey expectations and site visit timeline. For example, if you have intensive IT needs ensure you share those needs prior to the site visit to have a productive meeting with the IT Director. Knowing whether the person on the site visit is the ultimate decision maker or only a “recommender” gives the sales manager a guide and insight on how to perfectly tailor the site visit.Īdditionally, provide a list of the people you would like to meet on your visit and request any information you may need from them ahead of time. Provide a list of attendees on the site visit, their titles and their role in planning the meeting. ![]() Tip 3 - Make introductions and meet the right people How about what the purpose of the meeting is & who is coming? The more information the hotel knows about your group the more they can elaborate on why their hotel is the best one to meet your needs. Share information on the group, meeting history, demographics of the group. Give the sales manager an opportunity to know more about the customer and connect on a personal level when they come on site. This form should include information on the client such as personal preferences, likes/dislikes and hot buttons. If you are a third party meeting planner, send a client profile form on behalf of your client. Tip 2 - Help the sales manager get to know the client and the group ![]() This can be completely avoided by inquiring about in-house meetings before confirming site dates & booking your flight for a visit. Showing up for a scheduled visit to a property whose main ballroom and all breakout rooms are occupied by the US Secret Service and are locked down tighter than Area 51 is a complete waste of time and money. This may seem an obvious one, but before scheduling the site visit make sure all the areas you want to use will be available for viewing. ![]() Here are our 8 Top Tips for a flawless site visit! Meeting planners, only you know what is important for the success of a meeting and it’s important to convey this ahead of time to ensure you’ll have a successful and productive site visit. Granted, it is the hoteliers responsibility to ask critical questions in advance, but it is in the meeting planner’s best interest to provide a thorough briefing sharing purpose, needs and expectations. To do something well, you’ve got to communicate exactly what it is YOU want or you’ll never get it. In order for a property to put their best foot forward, detailed preparation is key. When it comes to a hotel site inspection the final process before requesting a contract… In this two part blog series we are going to focus on Meeting Planners & how YOU can increase your chances for better, more productive site visits.ĭid you ever see the scene in the film Jerry Maguire where the Sports Agent is trying to win a large contract for his client? Jerry says to the client “Help me. Planning a site visit is nothing short of easy and it certainly isn’t one sided.
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